Delegation Important Information

Please read the following guidelines prior to completing the Delegation Games Registration Documents:

1.     Registration process and Deadlines

(SOI Registration Deadline 1st February 2011)
There will be two ways to register for Special Olympics World Summer Games ATHENS 2011.

a.)     Using GMS Exchange (Preferred method)

1.       If you choose to use GMS Exchange, you must request the Games setup from SOI, Please contact Reuben Silva at: rsilva@specialolympics.org  If you do not use SOI’s Games setup, your GMS exchange file will not be accepted.

2.       The only paper forms that will be required are B1, C1, C2, C3 (if it applies), Form D, F, G, H, I, J, K, L, and M 1-4 (If Required).

3.       You will be allowed to make changes using GMS Exchange until 1 March 2011.

b.)     Paper Form

1.       All paper forms must be received by your Regional Sports Director by the Deadline of 1 March 2011.

2.       All forms must be complete when sent to your Regional Sports Director.

2.     Photos

Please take into consideration that photos should follow the SOI Guidelines as defined in the registration booklet (pages 6-8), which outlines that passport size photos should be provided in jpeg format.

3.     Last/Family Name and First Name

Please note that Last/Family Name and First Name should be written in LATIN characters as in Passport.

4.     Travel Information

The ATHENS 2011 GOC would like to offer to the Delegations a comfortable travelling experience from Athens to their Host Town.

Therefore, transportation services will be provided to all Delegations from the Athens International Airport to their Host Towns/hotel/Special Olympics Village upon arrival and from the hotel/Special Olympic Village to the airport upon departure.

Consequently, it is highly important to receive with your registration forms the arrival and departure information (please complete FORM L– Delegation Travel with the final leg of your Travel Itinerary, page 107).

5.     Visa Requirements

All members of Delegations that require a visa to enter Greece will have the privilege of obtaining their visa, for the time period of the Games, free of charge, provided that their visa application is approved by Schengen.
               
During your registration you will be prompted to provide the GOC with certain information in order to start the visa issuing process, if this applies to your case.

The information that is mandatory for the process is:

• Full name (as it is written on  the passport)
• Date of birth
• Place of birth
• Nationality
• Gender
• Passport number
• I.D. No (In case you do not have passport, and you need an invitation letter in order to apply for a passport)
• Date of expiration of the passports
• Title or Role (delegate, coach, etc)
• Embassy or Consulate  where you  will apply for the Greek visa

Some tips:

Check the current validity of your passport (travel documents)
All travelers will need a passport valid for at least 90 days following the departure date from Greece.

Make sure your passport has blank Visa pages
Most destinations, including Greece, require that you have adequate un-used pages in your passport, allowing for any necessary stamps upon arrival and departure

Confirm if transit visa is required for any connections
Please consult with your airline to confirm travel documents. It may be the case that countries you pass through en route to your destination may require a separate transit visa.

The following table will show the files needed to download, in order to correctly register your Delegation: